Issue details

Heating Contract Award

 

 

 

The former contractor for gas servicing and heating installations, P&R Installation Company Ltd (P&R),  triggered a no fault break clause under the terms of the contract with a termination date 3/7/19. The four councils with DDC acting as the lead started the procurement for a new contract. This report details the outcome of this procurement process and makes a recommendation for reward. The report also outlines risk controls to be implemented by East Kent Housing to improve the management of the next contract.

 

Decision type: Key

Decision status: For Determination

Notice of proposed decision first published: 18/07/2019

General exception notice

This item is subject to the General Exception procedure required by The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. It is proposed to take a key decision on the date shown on the title page of this Forward Plan. It would be impracticable to defer the decision until the publicity requirements for key decisions can be met. This notice has been issued by the Chief Executive and sent to the Chairman of the Overview and Scrutiny Committee.

Reason for urgency:
The current gas servicing and heating contractor, P&R Ltd, gave formal notice of their intention to terminate the contract on 2 April 2019 bringing the contract to an end on 3 July 2019. The successful completion of the procurement process in that time was ambitious and it became clear at the evaluation stage that additional due diligence and clarifications to bidders were needed and it was not be possible to successfully award the contract before the end of the contract. A temporary interim contract has been set up with a single supplier for a limited period provisionally set for 4 months.

Reasons for urgent decision:
• It is also imperative in terms of service to council tenants and to meet the landlord’s responsibilities under Gas Safety (Installation and Use) Regulations 1998 and Landlord Tenant Act 1985.
• Service is being provided under an interim contract and swiftly moving to more stable long-term working arrangements would be in the interest of tenants.

Decision due: 31 Jul 2019 by Cabinet

Lead member: Councillor David Godfrey, Deputy Leader of the Conservative Group david.godfrey@folkestone-hythe.gov.uk

Lead director: Sarah Robson

Contact: Andrew Rush, Chief Officer Place & Regulatory Services Email: andrew.rush@folkestone-hythe.gov.uk.

Agenda items