The council's contracting process

Contracting

Information and guidance for businesses interested in working with us

Contracting process

Our contracts register is available on the Kent Business Portal, and indicates what contracts we have in place and when these are due to expire.

When a contract opportunity is published, the Invitation to Quote (ITQ) or Invitation to Tender (ITT) process will be managed via the Kent Business Portal.

View current opportunities

Advertisements on Contracts Finder and Find a Tender will instruct suppliers to register on the Kent Business Portal to download and submit tender documents.

Contract value and the procurement process

The financial thresholds listed below determine what process we may use to procure a contract.

Total value £
(exclusive of VAT)
Type of contract  Procedure to be used
0 up to £10,000 Works, Supplies,  Services and Concessions At least one written quote in advance

£10,000 up to £100,000

Works, Supplies,  Services and Concessions*

At least three written quotes in advance
or
Open competitive process with tenders following advertisement by public notice using the Council's Invitation to Tender document.

£100,000 to £177,872.50

Supplies and Services

Open competitive process with tenders following advertisement by public notice using the Council's Invitation to Tender document.

£177,872.50 plus
NOTE: £552,950 threshold applies for some specific services listed within the Public Contracts Regulations 2015

Supplies and Services

Subject to PCR 2015 Part 2: Full competitive process following advertisement in the applicable FTS enotification service for supplies and some services.
For social and some specific services reduced requirements apply under PCR 2015 but there is a presumption in favour of competition.

£100,000 up to £4,447,447.50 Works and Concessions* Open competitive process with tenders following advertisement by public notice using the Council's Invitation to Tender document

£4,447,447.50 plus

Works and Concessions*

Subject to PCR 2015 Part 2: Full competitive process following advertisement in the FTS e-notification service.

* Concession agreements (where the concessionaire obtains revenue through exploiting the service instead of or in addition to payment by the council) are instead subject to The Concession Contracts Regulations 2016.