Agenda and minutes

Members of the Council should declare any interests which fall under the

following categories*:

a) disclosable pecuniary interests (DPI)

b) other significant interests (OSI)

c) voluntary announcements of other interests

There were no declarations of interest.

To consider and approve as a correct record the minutes of the meeting held on 13 December 2016.

The minutes of the meeting held on 13 December 2016 were submitted, approved and signed by the Chairman.

A presentation will be given by Andy Blaszkowicz, Head of Commercial and Technical Services and Fred Miller, Transportation Manager.

A presentation was given by Andy Blaszkowicz, Head of Commercial

and Technical Services and Fred Miller, Transportation Manager who informed members of what a Controlled Parking Zone (CPZ) is, why have them and how residents can influence the need for a CPZ, paying particular attention to the implementation process.

A number of CPZ’s in Shepway are listed in the attached presentation, together with permits costs and legislation details. Members were informed that charges for permits would rise this year but were still in line with other districts, some of which are considerably higher.

Members noted the following:

·         CPZ’s are not used for school roads as they have their own restricted road markings.

·         Visitor permits are provided and this tends to be two per household.

·         Town and Parish councils are informed of a possible CPZ during the consultation period.

Members noted the presentation.

This item will be discussed by Cabinet on 18 January 2017.

Report C/16/92 provides an update on the Council’s performance for the second quarter of 2016/17, covering 1^st July 2016 to 30^th September 2016.  The report enables the Council to assess progress against the approved performance indicators for each service area. 

Report C/16/92 provides an update on the Council’s performance for the

second quarter of 2016/17, covering 1st July 2016 to 30th September 2016.

The report enables the Council to assess progress against the approved

performance indicators for each service area.

This report will be considered at Cabinet on 18 January 2017.

Proposed by Councillor David Owen

Seconded by Councillor Clive Goddard and

Resolved:

1.         To receive and note report C/16/92.

2.         To note the performance information for quarter 2.

(Voting: For 7; Against 0; Abstentions 0)

A presentation will be give by Andrew Hatcher, Revenues and Benefits Manager. A copy of the presentation is attached for information.

A presentation was given by Andrew Hatcher, Revenues and Benefits

Manager, who updated members on the progress so far, resource implications and the role this council has to support Universal Credit.

Members noted the progress so far and were happy to hear that the service had not caused customer confusion and that the impact was not huge at this stage. Further work is still to be done and members will receive an update in due course.

A copy of the presentation is attached to the minutes.

This item will be discussed by Cabinet on 18 January 2017.

Report C/16/98 sets out the proposed strategy for treasury management for 2017/18 including the Annual Investment Strategy and Treasury Management Indicators to be approved by full Council.

Report C/16/98 sets out the proposed strategy for treasury management

for 2017/18 including the Annual Investment Strategy and Treasury

Management Indicators to be approved by full Council.

This report will be considered at Cabinet on 18 January 2017.

Members were provided with a review of the key points in relation to the report and these are attached to the minutes for information. While referring to these members paid particular attention to the following:

·         There is still uncertainty during the forthcoming negotiations to leave the European Union but Arlingclose will be keeping a close eye moving forward.

·         New investments – those with no credit ratings listed were a cause for concern and members were informed that these referred to unrated building societies. Further information on these would be provided to the committee following the meeting.

It was suggested that members receive an updated training session by officers and representatives from Arlingclose in respect of treasury management.

Proposed by Councillor Clive Goddard

Seconded by Councillor Mrs Claire Jeffrey and

Resolved:

1.         To receive and note Report C/16/98.

(Voting: For 7; Against 0; Abstentions 0)

This item will be discussed by Cabinet on 18 January 2017.

The Council is required to decide its tax base which will be used in the calculation of Council Tax for 2017/2018.  Report C/16/95 proposes the tax base recommendations for the Council’s approval.

The Council is required to decide its tax base which will be used in the

calculation of Council Tax for 2017/2018. Report C/16/95 proposes the tax

base recommendations for the Council’s approval.

This report will be considered at Cabinet on 18 January 2017.

Proposed by Councillor Peter Gane

Seconded by Councillor Mrs Rodica Wheeler and

Resolved:

1.         To receive and note report C/16/95.

(Voting: For 6; Against 0; Abstentions 0)

This item will be discussed by Cabinet on 18 January 2017.

Report C/16/94 provides a projection of the end of year financial position of the General Fund revenue budget, based on expenditure to 30 November 2016.

Report C/16/94 provides a projection of the end of year financial position of

the General Fund revenue budget, based on expenditure to 30 November

2016.

Proposed by Councillor David Owen

Seconded by Councillor Mrs Rodica Wheeler and

Resolved:

1.         To receive and note Report C/16/94.

(Voting: For 7; Against 0; Abstentions 0)

This item will be discussed by Cabinet on 18 January 2017.

Report C/16/96 sets out the Housing Revenue Account Revenue and Capital Budget for 2017/18 and proposes a decrease in rents and an increase in service charges for 2017/18.

Report C/16/96 sets out the Housing Revenue Account Revenue and

Capital Budget for 2017/18 and proposes a decrease in rents and an

increase in service charges for 2017/18.

Proposed by Councillor David Owen

Seconded by Councillor Clive Goddard and

Resolved:

1.         To receive and note Report C/16/96.

(Voting: For 7; Against 0; Abstentions 0)

This report will be considered by Cabinet on 18 January 2017.

Report C/16/97 provides a projection of the end of year financial position for the Housing Revenue Account (HRA) revenue expenditure and HRA capital programme based on net expenditure to 30 November 2016.

Report C/16/97 provides a projection of the end of year financial position

for the Housing Revenue Account (HRA) revenue expenditure and HRA

capital programme based on net expenditure to 30 November 2016.

This report will be considered at Cabinet on 18 January 2017.

Proposed by Councillor Ian Meyers

Seconded by Councillor Mrs Claire Jeffrey and

Resolved:

1.         To receive and note Report C/16/97.

(Voting: For 7; Against 0; Abstentions 0)

This item will be considered by Cabinet on 18 January 2017.

Report C/16/99 updates the General Fund Medium Term Capital

Programme for the five year period ending 31 March 2022. The report provides a projected outturn for the General Fund capital programme in 2016/17, based on expenditure to 30 November 2016. This report also sets out both the prudential indicators for capital expenditure and the Minimum Revenue Provision Policy Statement to be approved by full Council. The General Fund Medium Term Capital Programme is required to be submitted to full Council for consideration and approval as part of the budget process.

Report C/16/99 updates the General Fund Medium Term Capital

Programme for the five year period ending 31 March 2022. The report

provides a projected outturn for the General Fund capital programme in

2016/17, based on expenditure to 30 November 2016. This report also

sets out both the prudential indicators for capital expenditure and the

Minimum Revenue Provision Policy Statement to be approved by full

Council. The General Fund Medium Term Capital Programme is required

to be submitted to full Council for consideration and approval as part of the

budget process.

This item will be considered at Cabinet on 18 January 2017.

Proposed by Councillor Peter Gane

Seconded by Councillor Clive Goddard and

Resolved:

1.         To receive and note Report C/16/99.

(Voting: For 7; Against 0; Abstentions 0)