Agenda for Overview and Scrutiny Committee on Tuesday, 19th February, 2019, 7.00 pm

Agenda and minutes

Venue: Council Chamber - Civic Centre, Folkestone

Contact: Kate Clark 

Media

Items
No. Item

165.

Declarations of Interest

Members of the committee should declare any interests which fall under the following categories*:

 

a)    disclosable pecuniary interests (DPI);

b)    other significant interests (OSI);

c)     voluntary announcements of other interests.

Additional documents:

Minutes:

There were no declarations of interest. 

166.

Minutes

To consider and approve, as a correct record, the minutes of the meeting held on 29 January 2019.

Supporting documents:

Minutes:

The minutes of the meeting held on 29 January 2019 were submitted,

approved and signed by the Chairman.

167.

Biggins Wood - Acceptance of Grant

Report C/18/70 recommends the acceptance of the grant offered by the Government under its Accelerated Construction Programme for work to the site.

Supporting documents:

Minutes:

Report C/18/70 recommended the acceptance of the grant offered by the

Government under its Accelerated Construction Programme for work to the

site.

 

Proposed by Councillor Clive Goddard

Seconded by Councillor Michael Lyons and

 

RESOLVED:

To receive and note Report C/18/70.

 

(Voting: For 8; Against 0; Abstentions 1)

168.

Housing Revenue Account Revenue and Capital Original Budget 2019/20

Report C/18/73 sets out the Housing Revenue Account Revenue and Capital Budget for 2019/20 and proposes a decrease in weekly rents and an increase in service charges for 2019/20.

 

Supporting documents:

Minutes:

Report C/18/73 set out the Housing Revenue Account Revenue and

Capital Budget for 2019/20 and proposed a decrease in weekly rents and an

increase in service charges for 2019/20.

 

Depreciation costs were highlighted and the move away from Major Repairs Allowance to true depreciation costs. 

 

Contract specifications - outsourcing and external support needed with specific funding to procure the right technical specification for works required. 

 

Proposed by Councillor Michael Lyons

Seconded by Councillor Miss Susan Carey and

 

RESOLVED:

To receive and note Report C/18/73.

 

(Voting: For 9; Against 0; Abstentions 0)

169.

Treasury Management Strategy Statement 2019/20

Report C/18/71 sets out the proposed strategy for treasury management for 2019/20 including the Treasury Management Indicators. 

Supporting documents:

Minutes:

Report C/18/71 set out the proposed strategy for treasury management

for 2019/20 and included the Treasury Management Indicators.

 

A summary of key points was presented by Mr Lee Walker (Group Accountant – Capital and Treasury).  The summary is attached to these minutes. 

 

Members asked for an explanation of Capital Financing Requirements which indicates the level of borrowing required to meet the capital investment plans.    

 

Although embedded derivatives are mentioned in the report, these are not used at present. 

 

Proposed by Councillor Mrs Rodica Wheeler

Seconded by Councillor  Russell Tillson and

 

RESOLVED:

To receive and note Report C/18/71

 

(Voting: For 8; Against 0; Abstentions 1)

170.

Capital Strategy 2019/20

Report C/18/75 sets out the council’s proposed strategy in relation to capital expenditure, financing and treasury management in 2019/20 to be approved by Full Council. 

Supporting documents:

Minutes:

Report C/18/75 set out the council’s proposed strategy in relation to

capital expenditure, financing and treasury management in 2019/20 to be

approved by Full Council.

 

Under capital expenditure it was explained that a cost saving for temporary accommodation by purchasing property to alleviate B & B costs is underway. 

 

Increased figures shown in Table 1 and Table 2 for 2021/22 are due to the proposed Princes Parade development with input from Capital Receipts and Own Resources.   

 

Proposed by Councillor Michael Lyons

Seconded by Councillor Russell Tillson and

 

RESOLVED:

To received and note Report C/18/75.

 

(Voting: For 8; Against 1; Abstentions 0)

171.

General Fund Budget and Council Tax 2019/20

Report C/18/74 recommends and sets out the General Fund budget and council tax requirement for 2019/20, including that part of the local tax covering the district and parish services

Supporting documents:

Minutes:

Report C/18/74 recommended and set out the General Fund budget and

council tax requirement for 2019/20, it included that part of the local tax

covering the district and parish services.

 

Members were advised that the figure quoted in Recommendation 3 of the report had changed from £12,605,380 to £12,598,350. 

 

With regard to Final Budget Changes point (viii) it was noted that reprioritisation funding for Area Officer posts had initially been met from the Transformation budget.  This would subsequently be embedded into the Council’s base budget from 2019/20.    

,

Proposed by Councillor Michael Lyons

Seconded by Councillor Miss Susan Carey and

 

RESOLVED:

To receive and note report C/18/74. 

 

(Voting: For 8; Against 0; Abstentions 1)

172.

Update to the General Fund Medium Term Capital Programme and Budget Monitoring 2018/19

Report C/18/72 updates the General Fund Medium Term Capital Programme for the five year period ending 31 March 2024. The report provides a projected outturn for the General Fund capital programme in 2018/19, based on expenditure to 30 November 2018. The General Fund Medium Term Capital Programme is required to be submitted to full Council for consideration and approval as part of the budget process. This report also sets out both the Prudential Indicators for capital expenditure and the Minimum Revenue Provision Statement for 2019/20 to be approved by full Council.

 

Supporting documents:

Minutes:

Report C/18/72 updated the General Fund Medium Term Capital

Programme for the five year period ending 31 March 2024. The report

provided a projected outturn for the General Fund capital programme in

2018/19, based on expenditure to 30 November 2018. The General Fund

Medium Term Capital Programme is required to be submitted to full

Council for consideration and approval as part of the budget process. This

report also set out both the Prudential Indicators for capital expenditure

and the Minimum Revenue Provision Statement for 2019/20 to be

approved by full Council.

 

Members attention was drawn to Section 2 and Appendix 1 of the report.  Major changes can be attributed to the proposed Princes Parade development and leisure centre. 

 

Proposed by Councillor Clive Goddard

Seconded by Councillor Russell Tillson and

 

RESOLVED:

To receive and note report C/18/72.

 

(Voting: For 8; Against 1; Abstentions 0)