Guide for event planning

Event organisation basics

The basic questions you need to ask when planning an event; when, where, and who

Date of event

Consider if your event clashes with any major events and if the time of day creates additional considerations e.g. noise or lighting equipment.


Make sure that the venue you have chosen is:

  • adequate for the event you're planning;
  • you've organised adequate crowd control measures eg number and position of barriers, public access system; and
  • consider how you may need to control traffic entering and leaving the site and its accessibility to public transport.

Check the availability of the venues across the district.


Consider if there's any additional facilities, stewarding, or access requirements based on the target audience of your event.