Guide for event planning

During an event

Advice on how to ensure that your event runs safely once doors are open

Making sure things run smoothly

Stewarding

The size of your event will determine the number of stewards required.

Some events may need Security Industry Authority (SIA) trained and registered stewards to undertake certain activities.

All stewards must be fully briefed about the event and be able to communicate with each other, their supervisor, and members of the event management team.

Stewards should wear clothing that clearly identifies them and their role.

Security

The need for security is dependent on the type of event e.g. if your event takes place over a number of days you may need to consider overnight security or if there's on site money handling or banking, this could create an additional security concern to include in your risk assessment.

Additionally, you may need to consider policies for:

  • alcohol
  • glass
  • bags

To plan for more serious security threats, please refer to our CTPSE Events Guidance (Kent) Updated May 2022 (PDF, 1.79MB)

Accidents

Should an accident occur during your event, take immediate action to prevent further incidents and make sure you take as much information as possible including:

  • the names and addresses of witnesses
  • take photographs of the scene
  • prepare a report and submit it to the landlord or owner of the site
  • advise your insurance company

You must also report accidents and dangerous occurrences, which you can do by contacting the HSE.

Prevention of nuisance

You need to be aware of the specific issues that can give rise to public nuisance and need to be managed as part of the event. Nuisance includes: